PROVISIONS ON THE ADMINISTRATION OF SALES INFORMATION MANAGEMENT PLATFORMS OF SECURITIES INVESTMENT FUNDS
Circular of China Securities Regulatory Commission on Promulgating the Provisions on the Administration of Sales Information Management Platforms of Securities Investment Funds Zheng Jian Ji Jin Zi [2007] No. 76 Securities Depository and Clearing Company Limited, all the fund management companies, fund underwriting institutions and fund custodian For the purpose of specifying various technical standards for securities investment fund sales information management, and strictly China Securities Regulatory Commission March 15, 2007 Provisions on the Administration of Sales Information Management Platforms of Securities Investment Funds Article 1 For the purpose of regulating the securities investment fund sales information management, advancing the quality of information services Article 2 Sales information management platform of securities investment funds (hereinafter referred to as information management platform) Fund sales institutions as referred to in the present Provisions means the fund managers who carry out the subscription, purchase Article 3 The establishment and maintenance of information management platforms shall be line with the principles of safety, practicality and (1) they have all the fund sales functions as referred to in the present Provisions, and are capable of performing the duties of related (2) they have a mechanism for monitoring and checking fund sales information flows and capital flows, and ensure the safety of capital (3) they have a mechanism for monitoring fund sales rates, and prevent unfair competition in the fund sales business; (4) they support the utilize of the applicability principle for fund sales in the fund sales business; (5) they have a mechanism of management, supervisory and complaint concerning fund salespersons; and (6) they are able to provide the information about monitoring the fund transactions, capital safety and other sales acts for China Securities Article 4 When implementing the activities regarding fund sales, a fund sales institution shall build, reconstruct and manage a related information Chapter II Foreground Business Systems Article 5 Foreground business systems means the application systems that are used by fund investors directly or are directly related to the Assisted foreground system means a software application system that is offered by a fund sales institution and is required for qualified Self-service foreground system means an application system that is offered by a fund sales institution, and used for completing business The foreground business system performs its functions by the network connection with the background management system. Article 6 A foreground business system shall be able to provide the investment information for fund investors and fund salespersons, and the (1) Basic knowledge with respect to funds; (2) Related laws and regulations with respect to funds; (3) Fund products information, including basic information, rates, conversion of funds, mode for paying commissions, information on fund (4) Information concerning fund managers and fund custodians; (5) Related investment market information on funds; and (6) Information with respect to fund sales branches and outlets. The investment information as provided for fund investors shall come from lawful information sources, and the provider shall disclose Article 7 A foreground business system shall cover the function of managing the information concerning the accounts for fund transaction and (1) When an account is opened for an individual, the information concerning the type and number of the certificate, fund transaction account, (2) When an account is opened an entity, information concerning the type and number of the certificate, type, fund transaction account, (3) A reliable mechanism shall be contained by the system for the transaction codes of fund investors and it shall prohibit the system (4) The system shall contain the functions of investigating, assessing and recording down the risk tolerance of fund investors. Article 8 As for a foreground business system, the functions of subscribing, purchasing and redeeming funds and changing the mode for distributing (1) whether the risk degree of the funds subscribed or purchased by fund investors matches with the risk tolerance of these fund investors (2) The transfer of the capital from redemption into any bank account which is not owned by the fund investor shall be prohibited in the (3) The function of revising the sales rates may not be included in the system; and (4) The correct indications shall be made for the transaction applications as submitted at the time other than the opening hours for fund Article 9 A foreground business system shall have the function of providing services to fund investors: (1) The service for inquiring about the information with respect to the fund products and fund units as held by fund investors, details (2) The statements shall be provided to fund investors regularly and irregularly by a mode as chosen by fund investors, which shall comprise (3) The information about the complaints put forward by fund investors shall be recorded down by the system, which shall contain the name Chapter III Self-service Foreground Systems Article 10 A self-service foreground system shall satisfy the provisions as prescribed in this Chapter at the same time upon the requirements Article 11 Various methods shall be provided for fund investors to verify their real identities and qualifications in the self-service foreground The related personnel that provide supporting services in the self-service foreground system shall be required for the same qualification Article 12 The following information shall be disclosed to fund investors by way of online reading, downloading and links of documents or voice (1) Information on the fund sales institution, including the registration address, main office site, branches and outlets of fund sales, (2) Models of the client’s account opening agreement or any other related document; (3) Two or more means for handling complaints; and (4) Revealing related risks in the self-service and the prevention measures of fund investors, including information safety, abnormal Article 13 When opening a fund transaction account through the self-service foreground system, the fund investor shall be required to offer A self-service foreground system shall have the function of verifying the identity of the fund investor for conducting self-service In case of any surplus, transaction or rights in float in a fund transaction account, a fund investor may not conduct such important Article 14 The following quotas shall be set in the self-service foreground system by any fund sales institution: (1) the maximum amount that a fund investor may subscribe or purchase funds in a single deal or in a day accumulatively; and (2) the maximum amount that a fund investor may redeem funds in a single deal or in a day accumulatively. Article 15 Standby service measures or schemes shall be provided to fund investors by all fund sales institutions when the self-service foreground Article 16 Each function as designed in the self-service foreground system shall have the friendly interface, be convenient to use, and have Chapter IV Background Management Systems Article 17 A background management system shall implement the data support and centralized management for the foreground business system, the Article 18 In a background management system, the related information with respect to the fund sales institution, branches and outlets of fund (1) The basic information concerning the fund sales institution shall comprise of the name, registration place, contact person, person (2) The basic information concerning the branches and outlets of fund sales shall comprise of names, addresses, contact persons, persons (3) The basic information on the fund salespersons shall comprise of their names, contact information, sales branches and outlets where Article 19 The information regarding the risk evaluation of funds, fund managers, fund products and investments, etc. shall be recorded down (1) The information on a fund manager shall include the name, registration address, main office site, person in charge, contact person (2) The information concerning a fund product shall include the code, name, type, trading quota, and rate, etc. of the fund; and (3) The system shall be able to monitor the regularity of fund sales rates. Article 20 In a background management system, the transaction applications that are received at the time other than the opening hours for fund Article 21 A background management system shall be able to liquidate transactions and dispose the capital so as to complete the data exchange (1) Inputting the data on opening fund accounts and fund transactions as confirmed by the fund registration institution into the system (2) Recording down the bank accounts of fund investors and the capital transfer information shall be remained within the functions thereof; (3) Controlling the fund sales scale with a fund registration system shall be remained within the functions thereof. Article 22 A background management system shall be able to check the information flows and capital flows as involved: (1) Checking whether the fund units held by fund investors as recorded down by the fund sales institution conform to the data as provided (2) Checking whether the amount booked in and out of special fund sales accounts are identical with the amount of subscription and purchase (3) Checking the details of trading dates, funds, fund investors, and branches, etc.; and (4) Recording down the problems that are found during the course of checking, and giving warnings against major problems and logging actual Chapter V Submission of the Information to the Supervisory System Article 23 The following information shall be provided to the CSRC fund supervisory business information system by a fund sales institution, (1) Daily fund transactions of the fund sales institution; (2) Monthly summaries of the information concerning whether the risk degree of the funds as subscribed and purchased by fund investors (3) Monthly summaries of the information on abnormal fund transactions; (4) Quarterly internal audit reports of the fund sales institution; (5) Annual financial and business information of the fund sales institution; (6) Instructions about the fund risk assessment methods of the fund sales institution; (7) Instructions about the methods of the fund sales institution for investigating and assessing the risk tolerance of fund investors; (8) Other information as required by the CSRC. The bank that opens exclusive fund sales accounts shall be entrusted by a fund sales institution to provide the daily capital flow Article 24 The confirmation information concerning daily fund transactions shall be provided to the CSRC fund supervisory business information The bank that opens settlement accounts shall be entrusted by a fund sales institution to provide the daily capital flow data concerning Chapter VI Administration of Information Management Platforms Article 25 The support system of the application system to the information management platform shall comprise of databases, servers, network Article 26 An information management platform shall have the technical features of uniformly business disposal and uniformly data storage so Article 27 Such reports as putting the system into use, performing major upgrading to the system and annual technical risk assessment shall Interconnection tests shall be implemented together with fund managers and the fund registration institution when upgrading a system. Article 28 A fund sales institution shall formulate the business continuity scheme and the disaster resumption scheme, and corresponding drills Article 29 A fund sales institution shall set up a perfect monitoring system so as to record down system upgrading, network visiting, database Article 30 The system data shall be backed up everyday and shall be kept on different places properly, and the backup of the information on Article 31 The reliable encryption shall be performed for the transmission of sensitive data such as the identities of fund investors and the Article 32 A fund sales institution shall appropriately manage the project documents and technical files in the management system; and with Article 33 A fund sales institution shall take guild standards and data interfaces that have already been promulgated in the system development Article 34 On the basis of the guaranteed safety, a fund sales institution may outsource such professional services as systems integration, The basic information concerning selection or alteration of the party that undertakes the technical outsourcing shall be submitted Article 35 When outsourcing technical services, the fund sales institution shall assume the final management duty for the safe operation of Chapter VII Supplementary Rules Article 36 The CSRC and the agencies thereof shall be enpost_titled to monitor the fund transactions, capital safety and other sales activities by Article 37 The CSRC and the agencies thereof shall be enpost_titled to conduct on-site inspections of the information platforms of fund sales institutions, Article 38 As for an institution that plans to apply for the qualification for fund underwriting business, it shall build a related information Article 39 As for fund managers and those institutions that have obtained the qualification for fund underwriting business, they shall complete Article 40 The format requirements for the data exchanges as submitted by fund sales institutions and fund registration institutions to the Article 41 The present Provisions shall enter into force as of the promulgation date. |
China Securities Regulatory Commission
2007-03-15